Key Concepts

Before working with Mind One, it’s important to understand the concepts that structure the platform. These terms appear throughout the documentation and the interface.

Tenant (Account)

A tenant is an organization within Mind One. Each tenant has its own data, users, configuration and subscription, completely isolated from other tenants.

• Signing up creates a tenant of which you are the owner.
• All resources (workspaces, sheets, users) belong to a specific tenant.

Workspace

A workspace is the main container for organizing data in Mind One. It represents a module or data domain of your organization (for example, “Customers”, “Products”, “Suppliers”).

Each workspace can have:

• Name, description and icon to identify it visually.
• Priority: display order in the sidebar.
• Autosync connection: the connection used for autosync to the data lakehouse, inherited by the workspace’s sheets.

Workspaces can be reusable templates for creating new workspaces with the same structure.

Sheet

A sheet is a structured data table within a workspace. It’s the central element where contextual data is stored and managed.

Key features:

• Typed fields: each column has a type (text, number, boolean, date, email, URL) with optional validations.
• Tabular data: records are stored with pagination.
• Validation: field-level rules (format, required, uniqueness) and cross-field or cross-sheet rules.
• Partitions: fields that act as data segments, with values coming from value lists or other sheets.
• Versioning: each sheet keeps a version number that increases with each change.
• Workflow: draft and published (approved) states.
• Locking: a pessimistic locking system to prevent concurrent edits.
• Import/Export: bulk import from Excel, export to Excel and PDF, template downloads.
• Table Code: an identifier code for the table in the data lakehouse (auto-generated or customizable).
• Autosync connection: can inherit the workspace’s connection or have its own.

Group

A group is a logical grouping of sheets. It lets you organize related sheets under the same concept, regardless of which workspace they belong to.

• A group is associated with one or more workspaces.
• A sheet can belong to multiple groups.
• Useful for grouping sheets by business process, project or any organizational criterion.

Value Lists

A value list is a reusable set of options that can be linked to sheet fields. They work as catalogs or enumerations.

Types of value lists:

• Static: manually defined values (key, label, order and optional metadata).
• Sheet-based: values dynamically pulled from a column in another sheet.

Value lists are identified by a unique key and can be used in multiple sheets. The platform tracks which sheets and fields use each value list.

Connection

A connection is the configuration that lets Mind One communicate with an external system. Each connection defines the access credentials, the scope and the purpose of the integration.

Each connection has:

• Credentials: specific to the target system (service account, host, user, password, token, etc.).
• Scope: at the workspace level (all sheets inherit it) or at the individual sheet level.
• Status: active, inactive or error.

Autosync

Autosync is the feature that automatically synchronizes master data managed in Mind One with the customer’s lakehouse or external storage system. It uses the connection configured on the workspace or sheet to propagate changes to the destination in real time — no manual intervention, no periodic exports, no intermediate processes.

The systems currently supported are:

See the Connections page for the detailed configuration of each type.

Roles and permissions

Mind One uses a role-based access control (RBAC) model with five roles, assigned per account (tenant):

Permissions are evaluated per resource (workspaces, sheets, groups, value lists, connections, users) and per action (view, create, edit, delete, export, import).

Notifications and realtime

Mind One includes a real-time, WebSocket-based notification system. Changes to sheets, locks and system events propagate instantly to all connected users.

Internationalization

The platform supports Spanish and English. The language can be configured per user from their profile.