FAQ

Why not use Excel to manage contextual data?

Excel isn’t the problem. It’s the symptom that no dedicated alternative existed for this.

The real problem is that Excel wasn’t designed to manage master data as a team:

• No built-in business validation: anyone can type anything into any cell.
• No governance or ownership: you don’t know who changed what, or when.
• No sync with the data warehouse: contextual data and analytical data live disconnected.
• Doesn’t scale with the team: sharing a spreadsheet among 5 people already creates version conflicts.
• No role-based access control: you either see everything or see nothing. Mind One fills exactly that gap, with a familiar spreadsheet-like interface but with governance, validation and traceability built in.

What is Mind One?

Mind One is a Contextual Data Management (CDM) platform that lets data teams manage their master data and data context in a centralized, structured and governed way.

It offers workspaces to organize data domains, sheets to manage master data tables with quality validation and relationships between models, and connections to data lakehouses like Snowflake, BigQuery or Databricks.

How do I get started with Mind One?

1. Sign up at getmindapp.io with your corporate email.
2. Create your first workspace (for example, “Customers”).
3. Create a sheet inside the workspace and define its fields.
4. Load data manually, import from Excel, or use the API.
5. Invite your team from Settings > Users. See the First Steps guide for a complete walkthrough.

What types of data can I manage?

Sheet fields support the types: text, number, boolean, date, email and URL. You can also link fields to value lists to create dropdowns with predefined options, and configure partitions to segment data along any dimension (year, business unit, country, season, hotel).

Can I import data from Excel?

Yes. Every sheet lets you download an Excel template with the correct structure, fill it in with data, and upload it. Mind One validates the data before applying the import and shows specific per-cell errors if there are any. You can choose to replace all the data or append new records.

What is Autosync and which destinations does it support?

Autosync is the feature that automatically syncs a sheet’s master data with an external storage system. Every time a change to a sheet is saved or approved, Autosync propagates the data to the configured destination — no manual intervention, no exports, no intermediate spreadsheets.

The destinations currently supported are:

• Google BigQuery
• Snowflake
• Databricks
• Amazon Redshift
• PostgreSQL
• Mind Ocean — Mind’s preconfigured data warehouse
• Qlik Cloud — syncing in Parquet, CSV or TXT format

Each destination is configured with specific credentials and can be associated with workspaces or individual sheets. See the Connections page for the detailed configuration of each one.

What user roles exist?

Mind One defines four roles: Admin, Configurator, Editor, Reader. Each role has specific permissions over workspaces, sheets, value lists, connections and users. See Users and Roles for the complete permission matrix.

Does Mind One have an API?

Yes. Mind One offers a public REST API authenticated via API Keys. It allows programmatic access to workspaces, sheets, groups, value lists and account information. Interactive documentation is available at docs.getmindapp.io/api/.

How does Billing work?

Mind One runs on monthly or annual subscription plans. Each plan defines limits for workspaces, sheets, users and records, and new tenants get a free 14-day trial period.

From Account Settings > Billing you fill in your tax details in two steps (company and Tax ID, then address with autonomous community), and from there every payment automatically generates its invoice with the VAT that applies to your territory (21% mainland Spain; 0% in the Canary Islands/Ceuta/Melilla, intra-community EU and the rest of the world), sent by email and downloadable as a PDF right from the page. Catalog prices are shown tax-excluded, and the VAT breakdown appears before confirming any payment.

Is the data secure?

Yes. Mind One implements:

• JWT authentication with short-lived tokens.
• OAuth with Google and Azure AD.
• Encryption in transit (HTTPS/TLS) and at rest for sensitive data.
• Complete isolation between tenants.
• Role-based access control (RBAC).
• Automatic backups and a disaster recovery plan (DRP). See Security for more detail.

What languages does it support?

The interface is available in Spanish and English. The language is configured per user from their profile.

Where does Mind One fit in my data stack?

Mind One doesn’t compete with the data warehouse. It complements it by managing what the warehouse doesn’t: context, definitions, master data and business rules.